The role of The Society is to grant Membership to persons who purchase or inherit a plot of land or a floor or a dwelling unit, in accordance with the provisions of it’s Bye- Laws. It also provides facilities like Minor Repair Services (MRS), Unfiltered Water (UW), Rain Water Harvesting (RWH) and Water Recycling for it’s members. For recreation and entertainment of the members, the Society has set up the Vasant Vihar Club, at 88 Paschimi Marg, Vasant Vihar, New Delhi. The Club is equipped with a bar, restaurants and outdoor and indoor sports facilities.
The Society is managed by the Managing Committee which comprises of the President, two Vice Presidents, Secretary, Joint Secretary, Treasurer and eight Members, of which, two have to be ladies. The President and the two Vice Presidents are elected directly along with the eight other committee members. The Managing Committee selects three of the elected members to be the Secretary, Joint Secretary and Treasurer.
The Managing Committee is elected for a term of three years.
- Owner Members of the society, including ‘joint owners’ who own a plot of land or floor or a dwelling unit in Vasant Vihar or Shanti Niketan, by virtue of either initial allotment or inheritance or by transfer after purchase, on approval of the application and payment of the prescribed admission fee.
- A person is eligible for membership of the Society if the individual owns a plot of land or a floor or a dwelling unit in Vasant Viahr or Shanti Niketan, either by assignment or by inheritance.
- A person who has purchased using Registered Power of Attorney or Registered Sale Deed a plot of land or a floor or a dwelling unit can also be made a Society Members.
- An individual who inherits on death of the owner and is in the direct line of succession, can be granted membership to the Society.
- In addition, the Society may admit as Joint Members, a person from the family of an existing member of the Society, provided they are related by blood. The voting rights, however, remains with the member whose name is mentioned first on the share certificate. In case of inability of the person whose name is first on the share certificate, the joint member can be authorised to attend the AGM and vote on the member’s behalf.
- A person may be admitted as a Nominal Member to the Society too. A nominal member cannot vote and is not entitled to the allotment of shares of the Society.
- A member of the Society can be expelled under certain circumstances. The member has the right to represent his or her case to the Committee. A three-fourth majority of the members present and voting, at the Managing Committee meeting, which has specifically been called for expulsion, is required. Finally, the expulsion can only happen once approved by the Registrar. Rule 31 of the Rules have the details of the procedure that have to be followed for expulsion.
- A member can lose his or her membership, if he or she sells or transfers or assigns or otherwise parts with the whole or any part of his or her plot or floor or dwelling unit in any form or manner.
- A person will cease to be a member of the Society:
- On transferring the whole or any part of his or her plot or floor or dwelling unit owned by him or her as mentioned in bye-law 17.
- When one decides to sell the property, either via Power of Attorney or Agreement for Sale.
- On undertaking the business of purchase and sale of houses or land for construction of houses either directly or indirectly.
- Upon death when there is no claim by nominee or legal heir within a year.
- By writing to the Secretary about withdrawal of his or her membership.
- When expelled as mentioned in bye-law 10.
- When he or she ceases to hold shares in the Society.
A member of the Society may nominate a person or persons who are related by blood, to whom in the event of his or her death, the rights and interest in the Society can be transferred. Form No. 17 in triplicate is required to be filled by the member in the presence of two witnesses. This information can then be recorded in the books of the Society.
The General meeting which comprises all the members, has the final authority in the matters of the Society.
The AGM of the Society has to be held within 180 days after 30th April of each year. The time and place of the meeting has to be announced and circulated not less than 15 days in advance in writing, and also published on the notice board of the Society. A quorum of one third of the total number of members subsisting is required for the meeting to proceed.
The role and objective of the AGM is to consider the accounts and audit report of the preceding year and to evaluate the workings of the Society for the preceding year. The AGM approves the activities planned for the ensuing year and gives ideas about disposal of net profit.
The President or the Vice President or in their absence, one of the other elected members nominated by the Managing Committee shall preside at the AGM.
All questions before the AGM has to be decided by a majority of votes. Each member has one vote irrespective of the number of shares held by him or her and has to be done in person. In case of equal number of votes, the President has a second or casting vote.
The bye-laws can be amended by a resolution passed in the AGM for which the Society needs to give due notice to the members. An amendment will be deemed to have been duly passed if the resolution is passed at the General Body Meeting by not less than two-thirds of the members present there. Once the resolution is passed, a copy of relevant bye-law with
proposed amendment, together with the reasons justifying the changes, has to be furnished to the Registrar within thirty days. Upon examining the proposed amendment, the Registrar, if satisfied that the amendments are not contrary to the provisions of the Act or Rules, may register the amendment and certify these changes. In case, the proposed amendment needs modification, the Registrar may inform the Society in writing along with the reason thereof in Form 6. In case the Registrar does not communicate any decision within ninety days, the proposed amendment in the bye-law will be deemed to have been registered. For registration of the proposed amendment, the Registrar will issue amended bye-law on receipt of the written request within a period of thirty days from the receipt of the document.